2 days & nights of the best networking & education of the year.
Conference countdown… yes – once again the clock is ticking, we’re counting down the weeks to Eventia’s 2009 summer conference. Bigger, bolder and even more thought-provoking than last year’s highly acclaimed event, The Summer Eventia will provide a mix of educational, networking and social activities designed to inspire, inform and entertain event professionals at every level within the organisation.
Our venue partner this year is the Holiday Inn on Brighton Seafront.
The Holiday Inn Brighton-Seafront hotel is superbly and prominently located on the famous Brighton beachfront, opposite the Victorian West Pier. The hotel underwent a major refurbishment in 2006/7 and now offers full air conditioning and free Wi-Fi internet access in all bedrooms and lounge/bar areas.
The hotel has 131 beautifully appointed, modern and comfortable en-suite rooms all with in room air conditioning, tea and coffee making facilities, hairdryer, trouser press, direct dial telephone, and satellite TV with on demand movies; 24hr room service is also available.
Eventia have almost exclusive use of the Holiday Inn for the duration of the conference, so we highly recommend you stay onsite but book early to secure your accommodation!
Bed and breakfast accommodation at the Holiday Inn Brighton for this event must be pre-booked through The Summer Eventia registration site. You can do this at the same time as registering for the conference or log back in later and amend your details. The cost is £110 per room per night (for both single and double occupancy including breakfast + VAT).
Please note that credit card details will be taken to pay for your accommodation which is subject to the hotel’s own terms and conditions. The terms and conditions are outlined under the cancellation policy on the registration form. All incidental charges must be paid for on check-out. Please indicate on your registration form if you have any special requirements.
Should you wish to stay at another hotel during the conference, or were unlucky enough to book after all the rooms at the Holiday Inn have been reserved; we have arranged an alternative selection of accommodation through Visit Brighton.
Ramada Brighton @£95 per room per night
Old Ship @£80 single/ £95 double occupancy per room per night
Hilton Metropole @£78 single/ £98 double occupancy per room per night
All are within easy walking distance of the Holiday Inn, Brighton Seafront. To book, please follow the link on the registration form.
The Conference will feature an exciting mix of keynote presentations, topical discussions and interactive workshops, along with a number of excellent motivational and networking activities.
Monday and Tuesday are full days of education and will include keynote speakers, topical discussions and a suite of workshop sessions covering a wide range of subjects that will focus on the future of our industry including; global trends, financial modelling, HR issues, CSR initiatives, technology, sales techniques, industry standards, health & safety and much more.
The dress code for the entire conference is totally casual, no business attire is allowed, so however you feel comfortable; shorts, t-shirts, sundresses and flip flops are the norm throughout. This is our chance to relax as an industry together, learn from each other and exchange ideas, debate hot issues, have some fun and make new friends in a relaxed comfortable environment.
Please note that the above dress code also applies to Monday evening dinner which will be something a little different this year.
To ensure that the conference community contains a balanced cross section of buyers and suppliers this year, each attendee category has a set limit.
Once that limit has been reached, sorry you may need to be placed on the reserve list if you want to attend – so to ensure that you don’t miss out book early.
Registration fees include all conference material, dinner on Sunday and Monday evening, lunch on Monday and Tuesday, all coffee breaks on Monday and Tuesday and access to all conference sessions.
Note – accommodation is not included in any of the conference packages.
– all registrations are subject to a £15 booking fee.
Should you wish to cancel your booking before the 31 May 2009 an administration fee of £50.00 will be charged. Any cancellations made between 1 - 15 June 2009 will incur a 50% cancellation fee. No refunds will be honoured after the 15 June 2009.
New for 2009, Eventia are delighted to introduce the Credit Crunch Offer. This limited offer offers our partner members the opportunity to bring along a client at a spectacularly reduced rate as a Hosted Guest. For just £550 + vat you will receive two registrations – one for you and one for your favourite buyer.
How to? Simply register for the conference and input your guest’s name and details and we will contact them with a unique log-in and password to allow them to register for the conference.
More than one buyer to invite? If you wish to bring additional buyers please contact firstname.lastname@example.org to discuss options.
No buyer to invite? No worries, we are running a waiting list at the conference office so simply email email@example.com and register your interest. We will contact you as soon as we have a suitable match.
Want to be a Hosted Guest? We are also running a list of buyers who are interested in being a Hosted Guest so simply contact us on firstname.lastname@example.org and register your interest. We will contact you as soon as we have a suitable match.
Remember, this unique offer is only open to partner members. For membership information and application please contact email@example.com or call on 0121 212 1400.
Please note that those wishing to use the Credit Crunch offer must arrive on Sunday 5 July and stay for the duration of the conference.
To assist you to identify which category you need to book under, we have a guide to each category:
Buyers: i.e. conference or event agency employees, corporate event managers and freelance event managers, association or public sector event organisers
Hosted Guest: Registration complimentary
Agency members have the opportunity to be invited as a Hosted Guest of a Partner participating in our Credit Crunch Offer, if you have not yet been invited by a Partner Member contact the conference office to be added to our waiting list. For more information on the Credit Crunch offer, please see the information above.
Agency Member: £275.00 + vat (if you are unsure if you are an agency member of Eventia click here to see the membership list)
Agency Non-Member: £425.00 + vat
Freelancer, Universities, Media: £275.00 +vat
Student: £250.00 + vat
Partner/Suppliers: i.e. supplier company employees to the event industry; hoteliers, DMC's, airlines, technical suppliers etc
Partner Member: £750.00 + vat (if you are unsure if you are a partner member of Eventia please click here to see the membership list)
Partner Non- Member: £1,000.00 + vat
Partner member – Credit Crunch Offer: £550.00 +vat
Partner members have the opportunity to invite a Hosted Guest by participating in our Credit Crunch Offer. If you do not have a buyer that you would like to invite contact the conference office to be added to the waiting list. For more information on the Credit Crunch offer, please see the information above.
Monday evening only: For those that just wish to attend the evening on Monday 6 July.
Member: £150.00 + vat
Non-Member: £300.00 + vat
Other Registration Categories: If you are a Speaker, Sponsor, Press, Hosted Guest or Summer Eventia Conference Committee member you will be contacted by the Conference Office on how to register.
In addition to being a great learning and networking experience, The Summer Eventia provides its sponsors with a fantastic opportunity to reach a host of key customer targets and really make an impression over the two days of the conference. The sponsorship opportunities are now available.
Suppliers who are interested in sponsoring an element of this event: Please contact Rachel Ley or Julia Phillips on +44 (0)870 3810 417 or firstname.lastname@example.org
As a part of Eventia's commitment to promote reduced carbon emissions from event management we will be asking everyone who registers for the conference to enter their plans for travelling to Brighton.
This will be passed onto The Carbon Consultancy, Eventia's carbon partner, who will undertake a full carbon impact assessment of the event. We will share the overall results with all delegates to help inform your own understanding of lower carbon events and our undertaking of this exercise.
For those using car and plane online calculators and a personal carbon account are available at www.carbonresponsible.com