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Kay Rutherford - Profile 

  • Self-motivated, energetic and reliable conference and event director with broad experience at all levels and an excellent record built up over 20 years in the meetings industry.  Accustomed to working to tight deadlines within a pressured environment and to planning and delivering complex projects to a high standard for demanding clients.   
  • Strong track record in the organisation of international meetings and events for 10 – 3,000 delegates including the management of key opinion leaders, speakers and VIPs. 
  • Specialist knowledge of the pharmaceutical industry, of international congress and medical symposia organisation and of exhibition and sponsorship management. 
  • Proven experience in copy writing, in the design and production of meeting materials and stage décor and in audio-visual management.    
  • Excellent communication and leadership skills; experienced team leader and manager with broad experience in staff recruitment and training and in the development of standard operating procedures and documentation. 
  • Wide range of contacts within the meetings industry; history of strong client and supplier relationships. 
  • Natural problem solver, able to retain sense of humour and remain calm under pressure. 

What can I offer you? 

  • Experience and confidence to ‘hit the ground running’  
  • First-class, professional support for all logistics management: 
  •  
    • All pre-event planning
    • Venue search and contracting
    • Budget and proposal preparation
    • Delegate and speaker management
    • Liaison with congress secretariats, housing bureaux and DMCs
    • Preparation of meeting materials
    • On-site management  
    • Post-meeting evaluation and financial reconciliation  
  • Detailed knowledge of pharmaceutical and healthcare industry  
  • Organised, flexible approach and a ‘safe pair of hands’   
  •  
    • To work independently with full responsibility for a project
    • To work as part of a team on larger projects
    • To provide additional on-site support for your staff 
  • High level of attention to detail; careful, one-to-one management of key opinion leaders and VIPs 
  • Staff training courses; development of standard operating procedures 

Please contact me for further details of my experience, a copy of my full CV and for references.

Strategic Partners

  • IVCA
  • ITM
  • HBBA

Industry Partners